Stowley

Features

Warehouse Management Software That Works the Way You Do

Stowley replaces the spreadsheets, payment links, and email threads that hold storage and logistics businesses back. Fourteen integrated capabilities, one clean workflow.

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Storage warehouse aisle of wrapped furniture and crated works, a worker walking away with a hand truck
01

Catalog, Scan & Count

Everything a simple inventory app does, done per item: photos, QR and barcode scanning, quantities with low-stock alerts, and fields you define. Your own stock (packing supplies, tools, equipment) is tracked the same way as the items you hold for clients.

  • High-res photos per item (3 to 20 by plan, unlimited on Enterprise), condition, dimensions, weight, and insured value
  • The phone scanner reads QR plus UPC, EAN, and Code 128 and opens the item by SKU; paired keyboard-mode scanners work too
  • Quantities with per-item low-stock thresholds and email alerts
  • Custom fields, categories, tags, custom statuses, check-in and check-out, and CSV export
02

Multi-Location Inventory

One catalog across every warehouse, searchable and audit-ready, that also knows whose each item is. Find any piece in seconds whether it's down the hall or across the country.

  • Items belong to a client or stay unassigned as your own stock; staff see everything, each client sees only theirs
  • QR codes that print on Avery sheets or any label printer, and per-item public share links
  • Bulk import that recognizes Sortly and Extensiv exports, bulk edit, and printable pick and count lists
  • Folder view with sub-projects and item groups for sets and multi-piece orders
03

Customizable Locations

Model your physical world the way it actually exists. Warehouses with a clean zone → aisle → bin hierarchy that maps to how your crew already moves, with sub-location names you define.

  • Warehouses, zones, aisles, and bins (warehouse count scales with your plan)
  • Drag-and-drop location tree with your own sub-location names
  • Move items between bins with full history
04

Mobile Field App

Your crew works on phones, not laptops. Scan QR codes, capture photos, sign for deliveries, and log condition right from the truck or the floor.

  • QR and barcode scanner that opens the right item from the phone camera, and reads a preprinted label straight into the SKU field at intake
  • Today's Run: the day's stops in order, with a one-tap route in Maps
  • On-screen signature capture for deliveries
  • Proof of delivery: scan to verify the load, arrival and departure stamps, and item issues with photos
05

Branded Client Portal

Give every client a private dashboard where they can browse their collection, request pull-outs, message your team, and pay invoices, without another email thread.

  • Self-serve item gallery scoped per client
  • Inbound and pull-request submissions
  • Direct messaging on Advanced and up, with client documents and white-label branding on Premium and up
06

Text Notifications for Clients

Some updates should not wait in an inbox. Clients who opt in get a short text when the crew is on the way, when their items arrive, or when an invoice needs attention, each with a link back to their portal. Texts go out between 8am and 9pm and are included in Advanced and up.

  • Six events you switch on one by one: crew en route, request completed, items received, message replies, invoice past due, and auto-pay failed
  • Clients opt in from their portal or you record their consent, and a reply of STOP opts them out
  • Preview every message, send yourself a test text, and see the delivery status on each client
07

Invoicing, Recurring Billing & Auto-Pay

Generate polished invoices, charge cards or ACH through Stripe, and put monthly storage on autopilot, or price a whole term up front. Aging, past-due, and paid-status tracking happen automatically.

  • Stripe Connect for card and ACH payments
  • Recurring storage billing with auto-pay on file
  • Rates per item, per square or cubic foot, per hundredweight, per day, or flat, with proration and free days
  • Term and package pricing: a fixed price per item category for 4 months, 12 months, or an event, drafted as one invoice from what the client has in storage
  • Deposits, checks, and cash recorded as payments on the invoice, not discounts, so the balance due is what gets charged
  • A billing contact per client for invoices and receipts, with the client copied when you want
  • Custom PDF invoices, aging, and AR dashboards
08

Unified Service Requests

One workspace for inbound receiving, pulls, shipping, deliveries, and on-site jobs. Every request type, from a cleaning visit to a multi-carrier parcel shipment, flows through the same simple wizard, with full visibility from request to receipt.

  • Nine service types in one unified page (inbound, pull, shipping, delivery, cleaning, photography, inspection, install, custom)
  • Built-in ShipStation rate-shop across connected carriers with one-click label purchase
  • Completion photos, signature, live parcel tracking, and a delivery receipt PDF on every job
  • Receiving reports and packing slips that print straight from the request
09

ShipStation, Shopify & Amazon Orders

Connect ShipStation once and parcel shipping runs through Stowley in both directions. Rate-shop and buy labels on any shipping request, and when your team ships a Shopify, Amazon, or other store order inside ShipStation, Stowley records the shipment and takes the stock out of inventory for you. Included in Advanced and up.

  • Every label made in ShipStation becomes a completed shipping request with the order number, carrier, tracking, and cost
  • Shipped items are matched by SKU and checked out of the right client's inventory, and anything that does not match is flagged for review, never dropped
  • Rate-shop your connected carriers, print PDF or thermal labels, void them, and bill postage back to the client with your own markup
10

Schedule & Calendar Sync

See every pickup, delivery, intake, and on-site job on a single shared calendar. A private feed puts it in the calendar apps your team already uses.

  • Week and month views with assignees and conflict warnings
  • Private iCal feed for Google, Apple, and Outlook calendars
  • Drag-and-drop rescheduling, recurring events, and client-booked delivery windows
11

Reporting & Audit Trail

Revenue trends, top-client breakdowns, aging buckets, inventory valuation, and a complete audit log of every change your team makes. Built in, not bolted on.

  • Revenue, AR aging, and inventory status dashboards
  • Top-client and category breakdowns, with the records behind every number one click away
  • Per-item and per-request audit history
12

Condition Reports & Damage Maps

Document every item the way insurers and white-glove clients expect: photos, pinned damage markers, and dated condition history attached to each piece.

  • Pin damage on a visual map of the item
  • Side-by-side comparison of any two inspections, plus claim packet PDFs
  • Dated condition history for chain-of-custody
13

Team, Roles & Permissions

Granular roles keep sensitive data locked down while letting the right people move fast. Per-organization settings scale cleanly as you add locations and crews.

  • Owner, admin, and member roles
  • Per-org branding, payments, and integrations
  • Row-level security enforced at the database
14

Accounting Exports & Accountant Email

Invoices leave Stowley in the layout of QuickBooks Online's invoice import and Xero's sales invoice template, with a payments file that ties every Stripe deposit back to an invoice. Add an accountant address and the files go out on the first of every month.

  • QuickBooks Online and Xero invoice CSVs, one row per line
  • Payments file with the Stripe reference for each deposit
  • Monthly accountant email, or download any time from Billing
15

API, Webhooks & Client Data Feeds

Enterprise workspaces get signed webhooks when an invoice is sent, goes past due, or is paid, when requests change, and when items arrive, plus read-only inventory and invoice feeds per client or for the whole organization. Enough for Zapier, Make, HubSpot, and the systems your clients already run, without an SDK.

  • HMAC-signed events with retries and a delivery log
  • Inventory and invoice feeds, per client or organization-wide, as JSON or CSV with incremental pulls and a client filter
  • Developer docs with copy-paste verification code

FAQ

Common questions

Do I need separate apps for the field and the office?
No. The mobile field app, client portal, office dashboard, and admin tools all live in one Stowley workspace with shared data.
Can clients see and request their items themselves?
Yes. Every client gets a private, branded portal where they can browse photos, request pull-outs or returns, message your team, and pay invoices.
How do payments work?
Stowley uses Stripe Connect for card and ACH payments, with optional auto-pay, recurring storage billing, and automatic aging on every invoice.
Can Stowley keep inventory in step with Shopify and Amazon orders?
Yes, through ShipStation. Connect the stores to your ShipStation account, connect ShipStation to Stowley, and switch on shipment sync. Every label your team creates in ShipStation becomes a completed shipping request in Stowley and the shipped items are checked out of inventory by SKU. Included in Advanced and up.
Can Stowley text my clients?
Yes, on Advanced and up. Clients who opt in can get a text when the crew is on the way, when a request is completed, when items are received, when your team replies to a message, and when an invoice is past due or auto-pay fails. You choose which of those send, and a client can reply STOP at any time.
Does it work across multiple warehouses and crews?
Yes. Model your warehouses (Advanced and up support more than one) down to zone, aisle, and bin, give crews the mobile Field view for their day's run, and keep settings, billing, and deletions limited to admins and owners.

Live demo

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