Before Stowley
- No idea which kit is on which job
- Broken gear discovered at the next event, not the last
- Damage disputes with no signed proof
Event & AV rental
Always Know What's Out, What's Back, and What Came Home Broken
Scan QR codes to move gear in and out from a phone, bill ongoing contracts on their own cadence, and keep a photo-backed history of every return — the unglamorous side of AV rental, quietly handled.
QR
scan out / scan in
Logged
every show a piece went on
Recurring
rental contracts
With Stowley
- See exactly which job every case is on
- Damage caught and photographed at return
- A signed waiver on every contract
Scan gear out to a job
Scan a case as it leaves and its location updates to the job instantly. Your whole crew can see what's out, where it went, and when it's due back — no whiteboard, no guesswork.
Flag maintenance before the next event
Flag a fixture or speaker the moment it comes back faulty and it's pulled from the available pool automatically. The next crew loads tested, working gear instead of discovering the problem on site.
Recurring contracts + waivers
Set a recurring schedule and Stripe charges the saved card each cycle, so long-term rentals invoice themselves. Capture the signed damage waiver at hand-off and keep a card on file for any return charges.
Built for event & av rental
Every capability below ships in Stowley today — no add-ons, no roadmap promises.
Scan gear out, scan it back
Print QR labels in bulk and scan items in and out with any phone. Inventory location updates live as the truck loads and unloads.
No scanner gun, just a phone
A crew member opens the phone, scans the case, and moves it from the warehouse to the job. Nothing to buy, nothing to install.
Ongoing contracts that bill themselves
Set a recurring schedule and Stripe auto-charges the saved method on cadence, contract after contract.
Damage on the record before the crew leaves
Photograph a return and attach it to the service request. When a mic comes back with a dented grille, the proof is on file before the crew leaves the dock.
Every show a piece has been on
Each scan, location change, and condition note is logged per item — so you know exactly which show that backup amp last went out on.
Invoices and waivers in your name
Send Stripe-backed invoices with your logo and colors, and keep a card on file for damage charges.
Parcel shipments handled inline
When gear has to ship parcel — a swap, a rush replacement, a small accessory — rate-shop carriers and buy labels inline through the built-in ShipStation integration. Tracking attaches automatically.
How it works
- 1
Scan gear out to a job
Location updates as it leaves.
- 2
Scan it back and flag any damage
Photo proof on the return.
- 3
Bill the rental and log the waiver
Recurring invoice, card on file.
Frequently Asked
The questions operators in this space ask us most often.
- Do we need a barcode scanner?
- No. Stowley uses QR codes on standard labels and the phone camera does the scanning — no hardware to buy, no driver to install.
- Can we bill ongoing contracts automatically?
- Yes. Recurring billing generates invoices on your cadence (weekly, monthly, etc.) and Stripe auto-charges the saved method when each is due.
- How do we track damage and missing items?
- Every scan, return, and condition note is logged in the per-item history; add return-condition photos to the request for full proof on damage claims.
- Can crews use this with bad signal?
- The mobile workspace is built for phones and degrades gracefully — scans and edits sync as soon as the connection returns.
- Can we keep a card on file for damage charges?
- Yes. Stripe stores the card or ACH account, and you can charge it later for damage, late returns, or add-ons without re-asking the client.
Track every case, every show, every return
Try a sandbox with sample gear, QR labels, and a recurring contract. Scan, check out, and see how Stowley keeps the fleet honest.
Quick email check-in for a demo. No strings attached