Before Stowley
- Provenance scattered across emails and PDFs
- Condition noted in a binder no insurer trusts
- No safe way to show a collector one piece without exposing the collection
Fine art & galleries
Documentation Worthy of the Work You Hold
Track provenance, insured value, and condition history for every piece. Share a curated view with a collector or lender through a tokenized link, and keep a defensible record of every change your team makes.
Per-item
condition history
1-click
collector share links
Audit-logged
every edit
With Stowley
- Provenance and condition logged per piece
- Insurer-ready condition reports with photos
- Scoped links that reveal one piece at a time
Condition history insurers accept
Damage-map condition reports timestamp every inspection with photos and notes, building a record that holds up at renewal or in a claim. Compare any two inspections side by side to see exactly when a piece changed.
Show one piece, not the whole vault
Generate a read-only link scoped to a single work or one collector and share it as a URL — no account, no exposure of the rest of the collection. Revoke or regenerate it in a click whenever you need.
Every change, timestamped
Every edit, location change, and condition report is logged with who, what, and when. The chain of custody for the record itself is preserved — defensible for insurance and provenance.
Built for fine art & galleries
Every capability below ships in Stowley today — no add-ons, no roadmap promises.
Records shaped to each piece
Capture artist, medium, dimensions, edition, year, and any metadata that matters — without forcing the work into a generic inventory shape.
Valuations ready when the policy renews
Insured value is a first-class field on each item and surfaces on reports — easy to pull at renewal or for a claim.
A condition record that holds up
Damage-map condition reports timestamp every inspection, so you can see exactly when and how a piece changed across its time with you.
Show a collector one piece, not the collection
Generate read-only links scoped to a client or a filtered set. Share the URL; revoke or regenerate in one click.
A defensible chain of custody
Every edit, location change, and condition report is logged with who, what, and when — the record itself, preserved for insurance and provenance.
A private page for a single work
Each piece gets a tokenized public URL with photos, dimensions, and condition — perfect for one collector, without exposing the rest.
Crating and parcel logistics, integrated
When a piece ships parcel rather than on a fine-art truck, rate-shop carriers and buy labels inline through the built-in ShipStation integration. Tracking and label PDFs attach automatically.
How it works
- 1
Catalog each piece with provenance + insured value
Custom fields shaped to the work.
- 2
Document condition with photo damage maps
Timestamped at every inspection.
- 3
Share scoped links with collectors and lenders
Reveal exactly what you choose.
Frequently Asked
The questions operators in this space ask us most often.
- Can we track provenance per piece?
- Yes. Custom fields record provenance, artist, and edition, and the full audit log captures every edit, so the chain of custody for the record itself is preserved.
- Can a lender or collector see specific pieces without an account?
- Yes. Tokenized links can be scoped to a client or filter set and opened in any browser — no login — and revoked or regenerated instantly.
- How do condition reports work?
- Each report has a visual damage map, photos, and notes, all timestamped and attached to item history, so you can compare any two inspections side by side.
- Can we pull insured-value totals for a renewal?
- Yes. Insured value is a first-class per-item field, and reports break totals down by client, category, or any facet you've tagged.
- What about the audit log for compliance?
- Every item edit, location change, and condition report is logged with user, action, and timestamp — per-item and searchable across the org.
See fine-art-grade documentation in action
Open a sandbox loaded with sample pieces, condition reports, and tokenized share links. Explore the record, the audit log, and the collector's view.
Quick email check-in for a demo. No strings attached